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Amazon compliance document checklist by category

LIVELE's compliance document checklist lists the documents US regulators require and Amazon can ask a brand to show, by category: dietary supplements; beauty and personal care; baby, kids and toys; electronics and batteries; pest control and pet; and grocery. Each entry says what the document is, who issues it, when it comes up on Amazon and where the rule is published. It is free and printable.

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The checklist

Pick your category. The general items apply to every brand. Products that span two categories, such as a light-up toy or a flea shampoo for dogs, need both lists.

Compliance Document Checklist

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Printed from livele.co. Last verified October 7, 2026. Check each source before you rely on it.

  1. Trademark registration or pending application

    Applies to: All categories

    What it is
    Proof of an active registered trademark, or a pending application, for your brand name or logo: a word mark, or an image mark with words, letters or numbers.
    Who issues it
    A government trademark office in a country with an Amazon store, such as the USPTO
    When it’s required
    To enroll the brand in Amazon Brand Registry.
    When Amazon asks
    At Brand Registry enrollment. Amazon also asks for a logo with the brand name permanently affixed to the products or packaging.
    Source

  2. Supplier invoices and brand authorization letters

    Applies to: All categories

    What it is
    Invoices from your manufacturer or distributor for the products you sell and, if you are not the brand owner, a letter from the brand authorizing you to sell.
    Who issues it
    Your manufacturer, distributor or the brand owner
    When it’s required
    When you apply to sell in a category or product that needs Amazon’s approval.
    When Amazon asks
    Amazon’s beauty guide asks for invoices from the last 180 days covering at least 10 units. Its grocery guide asks for invoices for 10 or more units and a brand authorization letter.
    Source

  3. General Certificate of Conformity (GCC)

    Applies to: All categories

    What it is
    A written certificate that a general-use product meets the CPSC rules that apply to it, based on testing or a reasonable testing program.
    Who issues it
    The US manufacturer or the importer
    When it’s required
    For general-use consumer products subject to a CPSC rule, such as products with button or coin cell batteries.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  4. CPSC eFiling of the certificate

    Applies to: All categories

    What it is
    The certificate data (seven data elements, or a reference to a certificate in the CPSC Product Registry) submitted with the import entry in CBP’s Automated Commercial Environment.
    Who issues it
    The importer, at entry
    When it’s required
    Since July 8, 2026, for imported consumer products subject to a CPSC rule, before the goods enter US commerce. From January 8, 2027 for goods from Foreign Trade Zones.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  5. Safety Data Sheet (SDS) or exemption sheet

    Applies to: All categories

    What it is
    A Safety Data Sheet describes a product’s hazards and handling. An exemption sheet explains why a product that looks hazardous is not regulated as dangerous goods.
    Who issues it
    The manufacturer (SDS) or your brand (exemption sheet)
    When it’s required
    When Amazon reviews a product as potential dangerous goods (hazmat).
    When Amazon asks
    Amazon says it may require an SDS or an exemption sheet, for example for battery-powered products. Processing takes up to two business days, and dangerous goods sent without the right documents may be disposed of at the seller’s cost.

  6. Amazon TIC verification

    Applies to: Dietary supplements · Baby, kids and toys · Electronics and batteries

    What it is
    Verification through one of Amazon’s third-party testing, inspection and certification (TIC) providers, named in July 2026 as NSF International, Eurofins and UL.
    Who issues it
    The TIC provider, which reports the result to Amazon
    When it’s required
    For dietary supplements since April 2, 2024. Amazon’s TIC policy also covers children’s toys and e-mobility products.
    When Amazon asks
    Through a notification with a deadline. Results must come directly from the provider; sellers can no longer upload them. Amazon says testing typically takes 30 days once the provider has the samples.
    Source

  7. cGMP evidence for the manufacturing facility

    Applies to: Dietary supplements

    What it is
    An audit report or certificate showing the facility follows the FDA’s current good manufacturing practice rule for supplements, 21 CFR Part 111.
    Who issues it
    The manufacturer and its third-party auditor
    When it’s required
    Part 111 applies to anyone who manufactures, packages, labels or holds supplements, including imports.
    When Amazon asks
    Amazon’s health and personal care guide lists a cGMP certificate for supplements.

  8. Certificate of Analysis (COA)

    Applies to: Dietary supplements · Beauty and personal care

    What it is
    A lab document showing a batch’s test results against its specification.
    Who issues it
    The manufacturer or an accredited lab
    When it’s required
    Requested by Amazon for supplements and for beauty category approval.
    When Amazon asks
    Amazon’s health and personal care guide lists a COA for supplements; its beauty guide lists one for category approval.
    Source

  9. FDA food facility registration

    Applies to: Dietary supplements · Grocery and gourmet

    What it is
    Registration of each facility that manufactures, processes, packs or holds food or dietary supplements for the US. Foreign facilities name a US agent.
    Who issues it
    Each facility, with the FDA
    When it’s required
    Before the facility’s products are sold in the US. Renewed between October 1 and December 31 of each even-numbered year: the current window closes December 31, 2026.
    When Amazon asks
    Amazon’s health and personal care guide lists FDA registration for supplements; its grocery guide lists FDA or USDA paperwork for category approval.

  10. Supplement label file

    Applies to: Dietary supplements

    What it is
    The approved label: Supplement Facts panel, any structure/function claim with the FDA disclaimer, and a domestic address or phone number for adverse event reports.
    Who issues it
    Your brand
    When it’s required
    On every supplement sold in the US. No supplement may claim to diagnose, treat, cure, mitigate or prevent a disease.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  11. Structure/function claim notification

    Applies to: Dietary supplements

    What it is
    A notice to the FDA of each structure/function claim, such as "supports restful sleep", made on a supplement.
    Who issues it
    The manufacturer, packer or distributor, to the FDA
    When it’s required
    No later than 30 days after the product with the claim is first marketed.
    Scope
    Only for supplements that make a structure/function claim.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  12. New dietary ingredient (NDI) notification

    Applies to: Dietary supplements

    What it is
    A safety notification to the FDA for an ingredient not marketed in the US before October 15, 1994.
    Who issues it
    The manufacturer or distributor, to the FDA
    When it’s required
    At least 75 days before the product enters interstate commerce.
    Scope
    Only for new dietary ingredients that are not already in the food supply in an unaltered form.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  13. Adverse event reports and records

    Applies to: Dietary supplements

    What it is
    Reports of serious adverse events sent to the FDA, and the records of every adverse event report received.
    Who issues it
    The manufacturer, packer or distributor named on the label
    When it’s required
    Serious adverse events within 15 business days of receipt. Records kept for 6 years.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  14. MoCRA facility registration

    Applies to: Beauty and personal care

    What it is
    FDA registration of each facility that manufactures or processes cosmetics for the US. Foreign facilities name a US agent physically present in the US.
    Who issues it
    The manufacturer or processor, with the FDA
    When it’s required
    Renewed every two years. Enforced since July 1, 2024. Small businesses may be exempt.
    When Amazon asks
    Amazon’s beauty guide lists MoCRA compliance documentation for category approval, and names products that must meet MoCRA registration requirements among its restricted examples.

  15. MoCRA product listing

    Applies to: Beauty and personal care

    What it is
    FDA listing of each marketed cosmetic product and its ingredients.
    Who issues it
    The responsible person, usually the brand, with the FDA
    When it’s required
    For each product on the market, updated every year. Enforced since July 1, 2024.
    When Amazon asks
    Part of the MoCRA compliance documentation Amazon’s beauty guide lists for category approval.

  16. Safety substantiation records and adverse event log

    Applies to: Beauty and personal care

    What it is
    Records that support the safety of each cosmetic product, and a log of adverse event reports received.
    Who issues it
    The responsible person
    When it’s required
    Kept for every product. Serious adverse events reported to the FDA within 15 business days.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  17. Cosmetic label file

    Applies to: Beauty and personal care

    What it is
    The approved label: ingredients in descending order of predominance, and a domestic address, domestic phone number or electronic contact for adverse event reports.
    Who issues it
    Your brand
    When it’s required
    On every cosmetic sold in the US. The adverse event contact has been required since December 29, 2024.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  18. GMP certificate for the cosmetics manufacturer

    Applies to: Beauty and personal care

    What it is
    A certificate or audit report showing the manufacturer follows good manufacturing practice.
    Who issues it
    The manufacturer and its auditor
    When it’s required
    Requested by Amazon for category approval.
    When Amazon asks
    Amazon’s beauty guide lists a GMP certificate for category approval.
    Source

  19. Children's Product Certificate (CPC)

    Applies to: Baby, kids and toys

    What it is
    A certificate that a children’s product (for ages 12 and under) meets every CPSC rule that applies to it, based on testing by a CPSC-accepted third-party lab.
    Who issues it
    The manufacturer or importer, not the lab
    When it’s required
    For every children’s product sold in the US. Since July 8, 2026, eFiled at import.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  20. Third-party test reports

    Applies to: Baby, kids and toys

    What it is
    Reports from a CPSC-accepted lab, for toys including ASTM F963-23, the mandatory toy standard since April 20, 2024, and the lead and phthalate limits.
    Who issues it
    A CPSC-accepted third-party lab
    When it’s required
    Behind every CPC: the certificate rests on these reports.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  21. Tracking label records

    Applies to: Baby, kids and toys

    What it is
    Permanent, distinguishing marks on the product and its packaging that identify the source, production date and batch.
    Who issues it
    The manufacturer
    When it’s required
    On every children’s product, to the extent practicable.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.
    Source

  22. Choking-hazard warnings

    Applies to: Baby, kids and toys

    What it is
    Required warning text for toys with small parts (ages 3 to under 6), small balls and marbles (ages 3 to under 8) and every latex balloon.
    Who issues it
    Your brand
    When it’s required
    On the packaging of the toys concerned. Products for children under 3 may not have small parts at all.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  23. Product registration card

    Applies to: Baby, kids and toys

    What it is
    A postage-paid consumer registration card supplied with the product, so owners can be reached in a recall.
    Who issues it
    The manufacturer, or the importer for imported products
    When it’s required
    With each durable infant or toddler product, under 16 CFR part 1130.
    Scope
    Only for durable infant or toddler products, such as cribs, high chairs and strollers.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  24. FCC grant of Certification and FCC ID

    Applies to: Electronics and batteries

    What it is
    The equipment authorization for a radio-frequency device, with the FCC ID shown on the label after the words "FCC ID", or electronically on devices with a screen.
    Who issues it
    The FCC or a Telecommunication Certification Body, to the grantee
    When it’s required
    Before the device is marketed in the US. Under FCC 26-50, online marketplaces must show the FCC ID at the point of sale from March 1, 2027, or June 1, 2027 when they rely on seller certifications.
    Scope
    Only for devices authorized through Certification.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  25. Supplier’s Declaration of Conformity (SDoC) records

    Applies to: Electronics and batteries

    What it is
    Test records and a compliance statement for devices authorized through SDoC instead of Certification. These devices have no FCC ID.
    Who issues it
    The responsible party
    When it’s required
    Before the device is marketed in the US.
    Scope
    Only for devices authorized through SDoC.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  26. UN 38.3 test summary

    Applies to: Electronics and batteries

    What it is
    A summary showing that a lithium cell or battery type passed the tests in the UN Manual of Tests and Criteria, sub-section 38.3.
    Who issues it
    The cell or battery manufacturer, passed on by each distributor
    When it’s required
    Made available by manufacturers and later distributors, required since January 1, 2022.
    Scope
    Only for products with lithium cells or batteries.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  27. Battery listing information

    Applies to: Electronics and batteries

    What it is
    Answers in the listing on whether batteries are required or included and their cell composition.
    Who issues it
    Your brand, in Seller Central
    When it’s required
    Since August 25, 2025, when creating or editing merchant-fulfilled listings that contain batteries.
    When Amazon asks
    Without the answers, the listing cannot be created or updated.

  28. Reese’s Law certificate and test report

    Applies to: Electronics and batteries · Baby, kids and toys

    What it is
    A GCC, or a CPC for children’s products, covering 16 CFR part 1263 for products with button or coin cell batteries, with a test report to ANSI/UL 4200A-2023.
    Who issues it
    The manufacturer or importer, with a test lab
    When it’s required
    Enforced by the CPSC since March 19, 2024. eFiled at import since July 8, 2026.
    Scope
    Only for products that contain button or coin cell batteries.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  29. EPA pesticide registration number

    Applies to: Pest control and pet

    What it is
    The EPA Reg. No. of a registered pesticide. Any product that claims to prevent, destroy, repel or mitigate a pest, including germs, is a pesticide.
    Who issues it
    The EPA, to the registrant
    When it’s required
    Before a pesticide is sold or distributed in the US, including imports, unless an exemption applies.
    When Amazon asks
    As evidence for the Pesticide Marking on the listing.
    Source

  30. EPA establishment number

    Applies to: Pest control and pet

    What it is
    The number of the EPA-registered establishment that produced the pesticide or device, printed on the label or immediate container.
    Who issues it
    The EPA, to the producing establishment
    When it’s required
    On every pesticide and device. Establishments file an annual production report by March 1.
    When Amazon asks
    Amazon accepts it as evidence for the Pesticide Marking on the listing.

  31. Exemption evidence: minimum-risk (25(b)) or treated article

    Applies to: Pest control and pet

    What it is
    For minimum-risk products, each ingredient checked against the EPA’s lists and a label without public health claims. For treated articles, the registered pesticide used and claims limited to protecting the article itself.
    Who issues it
    Your brand, with the treatment supplier for treated articles
    When it’s required
    To sell a pest-related product without EPA registration.
    When Amazon asks
    Amazon accepts a certification that the product is exempt as the basis for its Pesticide Marking.

  32. Amazon pesticide training completion

    Applies to: Pest control and pet

    What it is
    Completion of the pesticide regulations course Amazon funded under its 2018 EPA settlement.
    Who issues it
    Amazon (Seller University)
    When it’s required
    Before selling pesticides on Amazon.com, according to the EPA settlement.
    When Amazon asks
    Before pesticide listings go live. Amazon staff have said sellers must pass with a score of 80% or higher, and that only US residents can list pesticide products in the US store.

  33. Notice of Arrival of Pesticides and Devices

    Applies to: Pest control and pet

    What it is
    EPA Form 3540-1, or its electronic equivalent in CBP’s ACE, for each imported shipment of pesticides or devices.
    Who issues it
    The importer
    When it’s required
    Before each shipment arrives. Imports must come from an EPA-registered establishment, including foreign ones.
    Scope
    Only for imported pesticides and devices.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  34. Pet product classification

    Applies to: Pest control and pet

    What it is
    For flea and tick products, the EPA Reg. No. (pesticide) or the NADA or ANADA number (FDA-approved animal drug). For pet supplements, whether they are animal food or animal drugs: DSHEA does not apply to animals.
    Who issues it
    The EPA or the FDA, depending on the product
    When it’s required
    Before sale. The regulator depends on how the product works and what it claims.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  35. Food label file with allergen declaration

    Applies to: Grocery and gourmet

    What it is
    The approved label: Nutrition Facts unless exempt, the ingredient list and the declaration of the nine major food allergens. Sesame became the ninth on January 1, 2023.
    Who issues it
    Your brand
    When it’s required
    On every packaged food sold in the US.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  36. FDA Prior Notice confirmation

    Applies to: Grocery and gourmet · Dietary supplements

    What it is
    Advance notice to the FDA of each shipment of imported food, including dietary supplements.
    Who issues it
    The importer or its filer
    When it’s required
    Before each shipment arrives: from 2 hours ahead by road to 8 hours by water.
    Scope
    Only for imported food.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  37. Foreign Supplier Verification Program (FSVP) records

    Applies to: Grocery and gourmet

    What it is
    The importer’s risk-based verification that each foreign food supplier meets US safety standards.
    Who issues it
    The importer
    When it’s required
    For each foreign supplier of imported food.
    Scope
    Only for imported food.
    When Amazon asks
    Amazon’s policy page for this sits behind the Seller Central login. The US requirement applies either way.

  38. Expiration dates in Amazon’s FBA format

    Applies to: Grocery and gourmet · Dietary supplements

    What it is
    The expiration date on each unit and on the outer box in 36-point type or larger, as MM-DD-YYYY or MM-YYYY, with enough shelf life left for full use plus 90 days.
    Who issues it
    Your brand or co-packer
    When it’s required
    For expiration-dated products sent to FBA.
    When Amazon asks
    At check-in. Amazon typically makes dated products unfulfillable 50 days or more before expiration, depending on the category.
    Source

Last verified:

A starting point, not legal advice and not a complete list for every product. LIVELE does not test or certify products and is not affiliated with Amazon.

We keep these documents current, ASIN by ASIN

Compliance Management includes documentation, certification and regulatory tracking: a record of each document, its issuer and its date for every ASIN, ready when Amazon asks. It costs $3,500/month without PPC. We don't test or certify products. Accredited labs test, and the brand certifies.

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How to use the checklist

  1. 1

    Filter by category

    Choose your category, or several if your products cross categories. The general items stay on every list.

  2. 2

    Check per ASIN, not per brand

    A certificate or lab report covers a specific product, and often a specific batch or formula. Mark each document against the ASINs it covers.

  3. 3

    Write down the issuer and the date

    For every document, note who issued it and when. Retest or update when a formula, supplier, factory or label changes.

  4. 4

    Print or save it

    Use the print button for a one-page list per category. It works without JavaScript.

Where the list comes from

Each entry links the primary source: the regulator's own page (FDA, CPSC, EPA, FCC, the Department of Transportation) or Amazon's. Last verified October 7, 2026.

Amazon's category policies sit behind the Seller Central login. Where an entry says when a document comes up on Amazon, it describes Amazon's published requirement when we could read it, and otherwise the US rule that Amazon's policies point to. Check the policy page for your category in Seller Central before you rely on an entry.

What the checklist is not

It is a starting point, not legal advice and not a complete list for every product. The documents a product needs depend on its ingredients, claims, age grading and components. A regulatory attorney or an accredited lab can confirm the requirements for a specific product.

LIVELE is not a law firm and is not affiliated with Amazon.

Questions about compliance documents

Does LIVELE issue certificates or test products?

No. Accredited labs test products, and the manufacturer or importer issues the certificate. We keep track of what each ASIN needs, flag what is missing or out of date, and send Amazon the right document when it asks.

Do I need a Children's Product Certificate if Amazon has never asked for one?

Yes, if the product is a children's product. The requirement comes from US law, not from Amazon. Since July 8, 2026, importers of products covered by a CPSC rule must also file their certificate electronically before the goods enter US commerce.

My product fits two categories. Which list applies?

Both. A toy with a button battery needs the toy documents and the battery ones. A pet shampoo that claims to kill fleas is a pesticide, so it needs EPA registration on top of the pet-product requirements.

How often should we review the documents?

Whenever a formula, supplier, factory or label changes, and at each registration renewal. A quarterly check of document dates is a sensible minimum.